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Processes

A job starts, and every step runs to done.

Each kind of job gets its stages and steps, and you can see where every one stands.

Live demoRunning on sample records

When triggered

Referral, lender note, or new thread

Match the message to an open file, update the close signal, and route it to the coordinator—before it becomes another unread forward.

  1. 742 Maple Ridge

  2. 18 Willow Lane

  3. Ridgeview

Open transactions

0/3 routed

Open transactions

0/3 routed

DealSourceAction
742 Maple RidgeBuyer counselNew intro
18 Willow LaneLender portalNew
RidgeviewAgent referralIn review

Every job, moving on its own.

  • Stages you can see

    Each kind of job has its stages. Every job sits in one, grouped so you can see what's waiting where.

  • Starts on its own

    Kick off steps when a job changes stage, when a date comes up, on a schedule, or when someone submits a form.

  • Steps that do real work

    Send emails, create tasks, update records, pull in data from your tools, or hand a step to an AI agent with clear limits.

  • A full run history

    Every run is logged with its result. If one fails, the people you choose can be alerted.

Common questions

Do we build the processes ourselves?+

You don't have to. We set them up around how you already work, and change them as you grow.

Can I run a process by hand?+

Yes. Run it now from the process, without waiting for its trigger.

What happens when a step fails?+

The run is marked as failed in its history, and the people you choose can be alerted.

More of Headroom

  • SLSarah Lin9:14

    Re: Order #4471

    Can we push delivery to Friday? Our dock is closed Thursday.

    Order #4471Updated just now
    ClientHartley & Co
    DeliveryFri 15 Oct
    EmailReads Gmail and Outlook and updates the right record.
  • Quote · Hartley & Co

    $12,400

    MR

    Marcus Reid

    Signs off quotes over $10k

    ApproveAsk
    Approved · sent to client
    Sign-offsAsks the right person before anything goes out.
  • PDFInvoice_4471.pdf
    Qty40 units
    Total$12,940 ≠ quote
    Documents
  • Call with Hartley · 12 min
    Send revised quoteTuePS
    Book the deliveryFriMR
    Calls
  • Who owns what

    Quotes over $10kMarcus approvesMR
    DeliveriesPriya schedulesPS
    Client emailsSarah repliesSL
    Never ship before payment clears
    Business mapKnows who owns what and which rules can't bend.
  • ClientStageOwner
    Hartley & CoWonPS
    Brook StreetDeliveryMR
    NorthwindInvoiceSL
    Workspace
  • Intro callThu 14 · 30 min
    10:0011:302:003:30

    Booked · Hartley record ready

    Calendar
  • Order inCheckedApprovedShipped
    You're hereProcesses
  • New order

    Company

    Hartley & Co

    PO number

    4471

    Forms
  • Hartley & Co portal

    Your orders

    #4471Delivered
    #4402Delivered
    Portals
  • Delivery → Fri 15

    From Sarah's email · 9:14

    Status → Approved

    Marcus · 9:02

    History
  • Order #4471Finance
    DeliveryFri 15
    Margin32%
    Permissions
  • GmailOutlookSlackWhatsAppDrive

    ● Filed from Drive

    Integrations
  • Which orders ship late this week?

    Two, both pushed by the client:

    #4471 Hartley & Co → Fri · #4480 Brook Street → Mon

    AskAnswers from your own records.

You don't set it up. We do.

Get started
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